Submission guidelines

Welcome to the abstract submission system for EuSEM 17 annual meeting!
Submissions are actually on reviewing process.
Results will be announced around July 6th (delayed)
Want to read this document later? Download the guidelines in PDF here!

If selected, your abstract will be classified in one of the three following categories:


Oral presentation

ePoster oral presentations
(poster highlights)


Oral presentation in a topic specific sessions.

1.Eposter displayed anytime during the congress in the ePoster

2. Oral presentation of your ePoster in front of the screen at a specific day and time

Eposter displayed anytime during the congress in the eposter area


One unique slide.

Downloadable template

One unique slide.

Downloadable template

Uploaded in the preview room, on site. No need to send the slides before the event

File has to be sent to a specific email address. Upload on site will be very restricted

File has to be sent to a specific email address. Upload on site will be very restricted

10 minutes presentation : 7mins of presentation + 3 min for questions)

5 minutes presentation

No time restriction. Can be displayed at any time.

Registration compulsory for the speaker

Registration compulsory for the speaker

Registration compulsory for the speaker



  • For reports of original research, the data must have not been published in a manuscript or e-publication prior to the first day of conference. Previous publications as abstract or as a presentation in a conference (national or international) is accepted.
  • If selected authors (oral presentation or ePoster oral presentation) are not present at their presentation designated time and that they fail to inform the organising committee in advance futures abstracts by the same author(s) will be rejected.
  • All submitters of accepted abstracts must be registered to the conference to be included in the final program
  • All abstracts should be written in English

Before you can submit your abstract you must create an online account.

If you have participated to any EUSEM conference in the last years you should already have an account on our registration interface : MyCongressOnline.
You can login with your previously used email address and password, or request a password reset if necessary. If you do not already have an account, you can create one.

Who’s who?

  1. The submitter’s account will receive the acceptance(s) and schedule documents
  2. The «presenter»’s account (who has to be registered to the congress) will receive the certificate of presentation of the poster(s) / presentations listed on his account.
  3. The first author, will be posted in first on the authors’ list.

Step 1: General information about your abstract

Your abstract can only be submitted in English and must include:

- An English title
- A list of authors with their affiliations: make sure the names, degrees, and affiliations are consistent on every abstract you submit, or that lists you as an author.
- A designated speaker
- A topic and a list of key words
- The main text of the abstract

Step 2: Title

- The title must be in lowercase, with a capital at the beginning
- Do not use any small capitals or all capitals in the title
- Do not use any asterisks or notes
- Your title must be on a single line

Step 3: Select a topic, a type of presentation and a catergory.

Please select the topic of your abstract in the list of categories.
You must also choose the type of presentation you would like to be considered for: an oral presentation, or a ePoster. The ePosters with the highest grades will be selected for an ePoster oral presentation.

Step 4: Authors

You must create the list of authors using the “Create a new author” form.
Once created, you may add the authors (first author and co-authors) and select a speaker.
The speaker has to be the person designed to make the oral presentation or the one in charge of the ePoster. The speaker must be registered to the congress to have the ePoster displayed.

Step 5: Abstract Text

- Your abstract must not exceed 3000 characters
- You should prepare the body of the abstract using a text editor (Word, TextEdit, etc.). You can use any font, the text will be automatically formatted once submitted. We strongly recommend that you do not use any Greek letters, but instead their plain text counterparts: "Delta" instead of "Δ ", etc.
- You must not insert any image or table in the abstract
- Do not include bibliographic references in abstract text.

Step 6: Validation and submission process

Initially, the abstracts are registered under a "Draft" status. You will receive an email confirming the registration of your abstract and that it is in draft status. If you do not receive this email within 48 hours, please contact us.
When your abstract is in draft form, you may return to your account at any time to amend the content or submit the final version. Abstracts in draft form MUST be submitted formally before the deadline. When you click SUBMIT, your abstract will change to the status “Submitted”, and you will receive a confirmation of your submission by email. Only abstracts with a "Submitted" status will be forwarded to the Abstract Committee for review.

Abstract Publication

The European Journal of Emergency Medicine (EJEM) will publish the top 10 abstracts that receive the highest review scores. Abstracts will be considered for publication in our journal only if the author is registered for the meeting.

  1. Top Three Scoring Abstracts will be presented during the award ceremony. The best abstract will receive the “Best EuSEM 17 abstract” price.
  2. The best Pre Hospital Abstract will receive The Falck Foundation (www.falckfoundation.com) price and will presented during the award ceremony. The winner will receive a prize, and an award of €5000!

On Site Information


ePosters will be displayed on LCD screens in a specific area. Your poster should have been done on Mircosoft PowerPoint sofware and should be a single slide. The ePoster dimensions are132cm in width and 75cm in height. A template is available here.

Abstract authors guidelines

Using the extension to the CARE, CONSORT or STROBE Statements, or any other abstract specific reporting guidelines is very strongly recommended. These recommendations provide a minimum list of the essential items that authors should consider when reporting the main results of a study at conference abstract.
“Clear, transparent, and sufficiently detailed abstracts of conferences and journal articles are important, because readers often base their assessment of a trial on such information. Some readers use an abstract to decide whether to seek more information about a trial. However, in some parts of the world, readers often have access to the abstracts only, so health-care decisions may be made on the basis of abstracts of randomized trials. When a trial is reported at a conference, the abstract might provide the only permanent information accessible to most readers.”
The different type of reporting guidelines can be accessed at : http://www.equator-network.org/

What is the purpose of an abstract?

• To concisely summarise the salient and important points of a study
• To convey this information succinctly and clearly in 450 words or less
• To engage the reader with the study

What types of abstract can be submitted?

• Original research
• Case reports that demonstrate good learning points

What information should be included?

  • Construct title and abstract from keywords from all sections of the main text.
  • Use important keywords at the beginning of the title.
  • Avoid abbreviations and passive voice (title and abstract).
  • Always state the objective and start the results section with the answer to the research question (abstract).
  • Give sample size if you report percentages (abstract).
  • Present effect sizes with confidence intervals (abstract).
  • Check if the abstract covers the 4 Ws:
    • Background: What is known and why is this study needed?
    • Methods: What did you do?
    • Results: What did you find?
    • Discussion: What does it mean?

Based on: WRITING TIPS SERIES - Effective writing and publishing scientific papers, part II: title and abstract - Journal of Clinical Epidemiology 66 (2013) 585)

Case reports

  • Why is this case interesting?
  • Does it describe a unique/rare condition or a typical presentation?
  • Does it provide good learning points?
  • Does it include informative results? (radiology, blood, etc.)
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